The transition to integrated workspaces that incorporate remote working has been happening for quite a while now. However, one thing the pandemic has done is push office managers and CEOs into rethinking how they model their workspaces. It became evident through the mandatory work at home policies that it is possible to do work as seamlessly as before or even better while still working from home. This has created more need for integrated workspaces.
Managing the shift to an integrated workspace is not easy for office managers but with the help of relevant software and systems, it can be made manageable. One such integral tool is the office hoteling software that helps with desk booking for employees. Let’s see how this software works and the many advantages that have office managers adopting it:
How desk booking software works:
As the name states, a desk booking software helps an office manager to have a system where employees can be able to book office spaces on days that they need to work from the office. The software can seem complex but with a good understanding of it, it sure does make managing the office seamlessly. Data is input into the software on the available spaces and the type of space that is available. This will then be shown on the front end to the employees when they are booking the office space.
The information will be presented in the form of which office is available when it is available and who is sitting in adjacent office spaces. It is very much like booking a hotel room and is often referred to as office hoteling. The potential of the data collected by the software is enormous and incredibly helpful in managing the space better.
Advantages of using a desk booking software:
It makes planning for space easier: there is still strict regulation on the back to work policy. Having software that tracks how space is used will help make sure that social-distancing regulations are observed and all workers are safely accommodated.
The office manager can see how to best modify spaces: with desk booking software, you get real-time data on which space is being used the most and which is used the least or none at all. This way, you can know which spaces to expand on and which to reduce on and Space is optimized for best use.
Easy collaboration in the workplace: there is a purpose to workspaces when employees can choose for themselves through desk booking software. Employees can clock in when they need to use the office most and stay at home when it is not necessary. They can also arrange to sit with fellow team members so that group projects can be done more quickly and efficiently.
Time-saving: there is little time spent with this desk booking software choosing the perfect desk to occupy. Employees get a preview of each desk and book it early enough. Other employees also get to see which desks are booked and which are not.
The shift to digital workspaces is inevitable and with the right partner in the form of a quality desk booking software, you can be prepared for the transition as an office manager. The great immersive and user-friendly features will help you and your team keep up with the world of business around you and ensure your present revenue is well used and is constantly growing.