Knowing that the Covid-19 health threat is under control can incite you to start using your office space again, or you may continue to work remotely, meeting the needs of most of your employees. Whatever the case may be, you’ll still need to make sure to keep productivity levels high and workers engaged.
This said, you could change the work environment, but your employees will still need to tackle various challenges that can affect their performance. One of the obstacles that may ruin their productivity, besides poor time management, are distractions lurking from the omnipresent Internet. If you want to show your team how to manage their work hours better, and resist the allure of social media during work, keep reading.
Here, you’ll find several effective tips on how to fight online distractions, making sure your employees stay focused on ongoing tasks.
Prioritize Tasks to Avoid Multitasking
Not so long ago people tended to put multitasking at the top of their skill lists when making a resume, thinking that it proves they’re highly productive. Ironically, doing several things at once may ruin your focus, preventing you from completing tasks efficiently.
Namely, when you delegate several tasks to an employee without determining the top priority one, you’ll do more harm than good for their productivity.
Also, by constantly sending different emails or notifications containing new task instructions, you’ll disrupt their workflow, making it harder for them to regain focus and get back on track.
Furthermore, by cramming their to-do list with an array of small, less significant tasks, you can make them feel inefficient, demotivating them to work on more complex or crucial issues.
Therefore, try to break large complex tasks into smaller batches – clearly stating what the top priorities are and outlining the steps your teams need to take to achieve wanted results.
These well-devised plans will make it easier for employees to focus on their objectives and reach them within set timeframes, eliminating the need for multitasking.
Let Go of Things You Can’t Control
This may sound like a tip from a popular life coach, but it really can work and save you time, once you try it. Namely, your employees will frequently lose time thinking about some processes that are out of their control. So instead of focusing on the things they can do, they’ll seek the help of social media feeds to get their minds off of frustrating work-related issues.
Since online distractions are a consequence and not the cause of unproductivity, you need to help your employees identify the fears and insecurities that can easily prevent them from fulfilling their potential.
You also need to assure them that you don’t expect them to always have everything under control. In this way, you’ll make it easier for them to identify these mental blockages in time and push through with their work without wasting time online.
Identify and Limit Significant Web Distractors
You may have noticed that your employees spend too much time online, but you aren’t sure whether their online activity is work-related or not. For this reason, you can start online time tracking for employees and gain a better understanding of how they spend their work hours.
This online tracking data will show you what apps and tools your employees frequently use, dividing them into productive and unproductive ones. By analyzing this data, you’ll know what steps to take to limit the usage of unproductive sites, encouraging employees to use those apps that can make them more productive.
However, try not to use the online activity tracking software to monitor employees’ virtual activities after work hours because this is a harsh privacy breach, leading to severe trust issues and potential lawsuits.
Also, instead of blocking access to unproductive sites, try having a constructive and honest conversation with your workers, pointing out how unproductive Internet usage affects their productivity. Then try to find some middle ground by allowing them to visit social media or news apps during breaks.