The MS Outlook mail program does not only store data on a cloud server. With the help of POP and IMAP, account data can be stored in PST files available offline. PST files can be used to back up emails, contacts, business meetings, and other info, as well as transmit them to another PC with Microsoft Mail Client installed.
Now, imagine a situation, where you have a previously saved PST doc, but not yet in Outlook, and you would like to read the content. Viewing a PST doc with a regular text editor will not work, but some programs can read PST without the help of any MS tools. In this article, we will tell how to open Outlook files without MS Outlook installed.
What’s wrong with PST docs?
A PST doc is a standard Outlook data document, which stores letters, contact data, and scheduled meetings in your desktop version of the mailing client. You are free to transfer all correspondence, contacts, and meetings from Outlook.com or your desktop program to a PST document. What should you do if you have a standalone PST document but do not have Outlook on your PC? There is a solution for such people because they can use some free tools to launch and display such archives without the Outlook program.
Today, numerous people switch to free mail services instead of purchasing the MS Outlook subscription. This is a nice approach until you decide to check the archive PST doc without the desktop program. Numerous mail programs (and individual desktop software) do not recognize OST and PST formats. Some great instruments may help you view them without the Outlook installation. Besides, PST docs are subject to errors and corruption, just like Excel and Word docs. If you get an error notification when you try to view a PST doc, it may be corrupted. To launch it, you will also require specialized tools.
How to read a PST doc without Outlook?
First of all, you have to download the CoolUtilus Outlook Viewer on your device. This is a great utility, which can be used to display PST and OST docs, organize them, and create reports. You are free to use the app to convert docs for other mailing services like Apple Mail, and, of course, check your archive letters with attachments. This program is compatible with all Outlook versions, starting from 1997 up to the latest one. The free version of the program is available for the following groups of users:
- educational institutions (schools, libraries, universities);
- charitable and humanitarian organizations;
- governmental organizations.
However, if you want to use it for commercial purposes, you will definitely need a license. Fair deal, isn’t it?
Having installed the software, you need to take the following steps to view your PST files:
- Launch the program;
- Click on “File”- “Open Outlook data file”;
- Select the appropriate PST file in the emerging window, and click on “Open”;
- In the left menu, press on the relevant message, and read the text in the active window.
Most similar converters work under the same principle. However, CoolUtilus Outlook Viewer is distinguished by the fact that you can do it for free. Isn’t it cool?
Key situations when you may need the PST viewer
Numerous companies and enterprises use Outlook as their main mailing client. However, you can find yourself in a situation, when the top management decided to invest in the corporate mailing service and abandon Outlook. So, now you have the archive of correspondence with your clients’ contacts in the PST format, which your mailing program doesn’t display. This may be a reason to install the PST Viewer for corporate usage until all the data will be transmitted.
Alternatively, you may decide to change your job, and take a PST archive with your client’s base with you. Now you need to view the archive without paying for an Outlook subscription and re-establish business contacts with your clients. This simple example shows how important it may be to invest in the right tools. That is why we always say that converters and file viewers are as essential as word editors or video players. You never know how the situation may change in the future, so you need to prepare in advance.